KC Clay Guild - Board Members

KCCG Board

ABOUT THE BOARD | BOARD POSITIONS | COMMITTEE CHAIRS | CURRENT AND PAST BOARD | ELECTION / NOMINEES

About the KCCG Board

The KCCG was formed in 1988 by a group of approximately 70 artists from the Kansas City area. Over the years it has grown and improved its variety of services. Our Mission Statement, To provide a supportive environment in which the clay community can meet, share knowledge, and experience, promote public awareness of the ceramic arts, and foster creative and economic growth, is fulfilled in many ways. From offering member meetings about pertinent issues in the ceramic community of Kansas City, providing a scholarship for area seniors, facilitating monthly shows for our members, securing visiting artists to come in and give workshops, and more!

With the large number of members we have now, we have an incredible opportunity to take the KCCG to the next level, but we need fresh ideas from new members like you! There are tons of opportunities for volunteering and you most likely have some skill that we need. Listed here are the actual official positions available at the Guild, but help is always needed at different times of the year. If you want to help, but don’t feel up to taking on the responsibility of a board position or committee chair, please sign up as an assistant and leave any contact info on the sheet and/or contact the Guild President or Vice President with this information. Thank you!

All members on the board must attend board and member meetings. Board meetings are held on the first Wednesday of every month. They generally start at 7:00pm and run until 9:00 pm. The meetings are sometimes scheduled earlier if there are a lot of items to discuss. Board members should be active at the Guild and act as liaisons between the board and KCCG members.

Board Elections

Elections are held every year during the month of March. Board members are nominated between March 1 - 22. You can nominate yourself or someone else who you think is qualified. Voting takes place between March 23 - 31. Votes are tallied on April 1 and the new board is announced at April's board meeting.

Board Positions

President / Chair

Runs the board meetings once a month, attends member meetings and KCCG events, works with Vice-Chair on community activities, works with Building Coordinator and Studio Tech(s) regarding building needs. Time commitment outside of meetings varies from 3-5 hours/week.

Vice President / Chair

Attends board and member meetings, runs board meetings in Chair’s absence, attends KCCG events, organized and/or delegates KCAC Auction (Dec-Feb). Time commitment outside meetings varies from 3-5 hours/week.

Treasurer

The treasurer attends the board and member meetings monthly and attends KCCG events, Pays the bills in a timely manner, Handles all documents for accounting, Prepares year end reports for accountant, keeps legal documents up to date, The treasurer oversees the bookkeeper and interprets the monthly report to give guidance as to the current financial position of the Guild. Time commitment outside of meetings varies from 1-3 hours/week.

Secretary

Attends board and member meetings, takes notes, copies and distributes minutes, writes thank you notes and maintains telephone tree. Time commitment outside meetings varies from 1-3 hours/month.

Open Board Positions

5 more board members are elected to fill positions within the board to include 9 total participants.

Committee Chairs

Kiln

Helps with the important task of organizing and developing strategies for the building of a new kiln. Communicates goals and updates with the board.

Teacher/Board liaison

Ensures communication openness between the board and teachers for the guild. Creates and distributes teacher time sheets. Distributes teacher evaluation forms to students, sharing results with the teachers. Work hard to ensure our great teachers and wonderful students have supplies and materials needed to maintain our productive, enjoyable environment.

Publications

Creates quarterly newsletters and handles all mailings. Commitment: unknown.

Gallery Coordinator (Shows)

Supports each person or persons showing in the gallery, assist with openings as needed, attends board and member meetings, communicates maintenance needs to the building coordinator. Time commitment outside of meetings and show openings is 1-2 hours/month.

Publicity

Develops and/or maintains a marketing plan to promote awareness of KC Clay guild in the metropolitan area. This can involve distributing fliers to coffee houses, libraries etc., creating PSAs, obtaining TV air time, researching magazines and other methods of advertising.

Development / Raku Organizer

Attends board and member meetings, organizes Raku fund raiser twice a year, attends KCCG events, and develops proposals to meet fiscal needs of Clay Guild. Time commitment outside of meetings is approximately 15 hours during the month of each Raku Night and 1 hour/month the rest of the year.

Programs

Attends board meetings, creates and facilitates quarterly (or more) programs for member meetings, organizes the Clay Fling FUN raiser. Time commitment outside of meetings is 8-10 hours quarterly.

Workshops

Attends board and member meetings, plans and facilitates at least 2 workshops including finding, scheduling, confirming, transporting, and housing artists, as well as providing information about the workshop to the publicity committee chair, and running the actual workshop. Time commitment outside of meetings and the actual workshops is 8-10 hours per workshop.

Scholarship

Attends board and member meetings, plans the yearly Bracker Scholarship show which includes all mailings, juror selection (approved by the board), notifications, and presentation of awards at the opening. Also develops a criteria for Clay Guild sponsored scholarships to pay for classes etc., reviews applications for scholarship and presents to the board. Time commitment outside of meetings is 10-15 hours total from December-May and 1-2 hours/month June-November.

Website

Attends board and member meetings, develops and maintains a KCCG website complete with a Calendar of Events, Shows and Meetings, Clay time and fees, upcoming workshop information, contact information, Forums, Gallery photos, etc. Initial time commitment to set up is unkown. Time commitment after establishing website is 2-4 hours/month.

Grants / Strategic Planning

Develops and implements grant proposals, increasing public awareness of the guild, and works in community outreach programs. Communicates goals and updates with the board. Time commitment unknown at this time.

Search

Develope new ways and continue the progress made towards increasing membership. Attends board meetings and shares progress. Time commitment is 1-2 hours/month

Membership

Maintains current member rosters. Enters information from forms into database. Sends out reminder notices to renew memberships as needed. Time commitment is 3-4 hours/month

Other Positions

Building Coordinator

Helps the KC Clay Guild run smoothly by working directly with monitors and the board to facilitate use of the building. This position asks for at least 20 hours of work per week. In exchange for this time, a private studio will be provided for use as well as free firings and use of the KC Clay Guild studio.

Studio Technician

Along with the studio techs, we have 2-3 individuals that help maintain our weekly firing schedule along with glaze mixing, clay recycling, and basic maintenance of the studio. A private studio space is to be shared by all studio techs, as well as free firings and use of the KC Clay Guild studio.

Studio Monitors

Work during a specified shift each week, completing all supervision and cleaning tasks. In exchange for this work, free studio time, free firings, and a key to the building will be provided. Expected work time: 4 hours/week and quarterly monitor meetings. **A minimum of 2 hours must be spent organizing/cleaning, the other 2 can be used for own studio time.